Printer Setup Reference Guide for Users - Version 2
Printer Setup Reference Guide for Users - Version 2

Printer Setup Reference Guide for Users

Version 2
Printed on June 06, 2020
Printer Setup Reference Guide for Users - Version 2
    Printer Setup Reference Guide for Users - Version 2 Home | Full Reference Guide     
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Getting Started
Our printing system has the flexibility to allow you to set up your own printer and its settings. For example, you may want to change the printer or style of a report, or even save a report for attachment in an email message.

Whatever you do here, however, affects D3 reports only; it does not affect your reports printed in Microsoft or other software.

But first, get to know the printing system.


Getting Started
Naming Conventions
Hewlett Packard printers are prefixed with HP and all other makes (Canon, C Itoh, Epson, etc.) are prefixed with CI; for example, HP4010 and CI2000.
Style Choices
The format choices available in the system are:
  • Font size.
  • Font style: regular, bold or italic.
  • Orientation: portrait or landscape .
  • Size: legal or letter .
  • Pitch: number of characters per inch (normally, 12 or 13).
  • Lines per inch (normally, 6).
Reports destination
Reports are sent to the printer assigned by either the system or the administrator; some are sent to high-speed printers whereas some are sent to slower printers. Some are printed in legal size and others in letter size. Thus, each report has its own target printer and style. Changes made in one report will not affect another report.
Folder structure
Reports can also be filed; they are filed according to the user's city or rights. Therefore, in your desktop, you see only those folders assigned to you.

The folders are organized as shown below:
Updated December 18, 2007    
Printer Setup Reference Guide for Users - Version 2
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Reviewing/Changing Default Printer Settings
PM62: How to review or change the default printer settings of your port number.


Reviewing/Changing Default Printer Settings
Port number
First, you must know the port number. To do that, type WHO in the box shown below.

And you should see the following:

The number beside your name is the port number. In this example, it is 15. Each port must have its own default settings.

Start PM62 and enter the port number.
Print
All reports from this port will be sent to this printer because the setting is P.
Hold
However, if the setting is H, all reports will be saved as text files in the folder assigned to you. For example, if you are in Atlanta, your AP10 file will be saved in the ATL folder - C:\GGG\Reports\ATL\100AP10.prn. The file names are preceded with running numbers. The largest is the latest.

You in effect are saving every report into your hard drive. Hold will override all other settings. Consequently, nothing get printed immediately! But you can attach them in email messages.

You can navigate to your Hold reports through Windows Explorer or through wIntegrate by choosing File>Edit, as shown:
  Navigate to your city's folder, say, Dallas.
Retrieve it with a word processor such as Word or WordPad. Print it or attach it to an email message.
Prompt with settings
To be prompted with your settings before each print job, enter 3 followed by Y.

Use this feature to verify your settings or to resolve printing problems.

Before you make any changes in the default settings of this port, we recommend you contact your administrator or help desk first.
Updated December 18, 2007    
Printer Setup Reference Guide for Users - Version 2
    Printer Setup Reference Guide for Users - Version 2 Home | Full Reference Guide     
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Redirecting Report to Another Printer
PM61: How to re-direct your report to another printer. You may select a report and send it to another printer in PM61. By doing so, you override the choice made in PM60 by the printer administrator or made in PM62 by default. What you choose will only affect the report you select.


Redirecting Report to Another Printer
Step Action
1. Start PM61 and enter your name, same as your login name, in the input screen. An example follows:
2. Enter the code name of the report such as AP80, if you know it. Normally, the report name is similar to the name in the menu. For GL82 and GL84 reports created with GL05, use their report names. However, if you are not sure, press the F2 key to open a list of reports you have previously set up.
3. Click to select the report or highlight it using the arrow keys.
4. Click OK or press the Enter key. PM61 displays the settings of this report, as shown:
Changing Printer
5. Enter 1 and press the Enter key.
6. Press the F2 key to see the list of printers.
7. Click to select the printer.
8. Click OK. You have changed the printer for this report.
Updated December 18, 2007    
Printer Setup Reference Guide for Users - Version 2
    Printer Setup Reference Guide for Users - Version 2 Home | Full Reference Guide     
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Changing Report Style
PM61: How to change the report style.


Changing Report Style
Step Action
1. Start PM61 and enter your name, same as your login name, in the input screen. An example follows:
2. Enter the code name of the report such as AP80, if you know it. Normally, the report name is similar to the name in the menu. For GL82 and GL84 reports created with GL05, use their report names.

However, if you are not sure, press the F2 key to open a list of reports you have previously set up.
3. Click to select the report or highlight it using the arrow keys.
4. Click OK or press the Enter key. PM61 displays the settings of this report, as shown:
5. Enter 2 in the box.
6. Enter accordingly to change the report orientation, paper size or text appearances.

(P)ortrait or L(a)ndscape Enter P or A. Press the Enter key.
L(e)tter or Le(g)al Enter E or G. Press the Enter key.
(R)egular, (B)old or (I)talic Enter your choice. Press the Enter key.
Pitch (8 - 16.67) Refers to the number of characters per inch. The larger the number, the smaller the font. Enter your choice. Press the Enter key.
Lines Per Inch (3,4,5,6,8,19,12,16) Refers to the number of lines per inch. Enter your choice. Press the Enter key.
Copies Enter your choice. Press the Enter key.
7. Once you are done, press the Enter key to take you back to the main screen. You have changed the style of this report.
Updated December 18, 2007    
Printer Setup Reference Guide for Users - Version 2
    Printer Setup Reference Guide for Users - Version 2 Home | Full Reference Guide     
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Troubleshooting Printing Jobs


Troubleshooting Printing Jobs
Step Action
1. Check that there is paper in the tray or the printer is properly connected.
2. Choose Start > Settings > Printers to open the Printers window shown below:
3. Click your printer icon to open another window to see your print jobs.
Updated December 18, 2007